If you’re in the fortunate position of having at least one, if not multiple, job offers, congrats! Getting to the offer stage rarely comes easily, so you should first take a moment to appreciate yourself for all of the effort that’s gone into getting you here.
Once you’ve finished celebrating, however, it’s important to close the loop with any other companies you’ve been interviewing with out of respect, but also to avoid burning bridges unnecessarily. This article will walk through some tips for keeping this messaging concise and effective.
Make it timely
To begin with, email or call the other companies you’re interviewing with as soon as possible after accepting your offer. The longer your candidacy stays active, the longer the other companies will be negatively impacted when you ultimately turn them down (and the more of their time you’ll waste)—so it’s courteous to remove yourself from the running in a timely manner.
Be direct, but express gratitude
Beating around the bush won’t help anyone in this situation, so be honest about explaining the decision you’ve made and the fact that you won’t be proceeding in their process. Even if you’ve had a frustrating experience with a company, there’s no use in overindulging in negativity—particularly once you’ve decided to go with another offer.
In addition, don’t forget to be grateful to everyone who’s been involved in your interview process. The recruiter, hiring manager, and anyone else you’ve met with will have collectively spent hours on your application, so be sure to thank your point of contact for the time spent. You can also highlight any specific things you liked about the role, company, or team to make the point that you’re not just sending a generic email to every company you’ve interviewed with.
Explain your reasoning (briefly)
It can be helpful feedback for the team to know why you’ve accepted an offer, so help them out by providing a short statement summarizing your thinking. This might be something like:
- You’ve received a compensation package you can’t turn down
- You’ve found a role more in line with your career goals because it involves more X (fill in the blank) than the role in question
- You’ve chosen a company that’s smaller/larger/in a different industry because you think it’s a better fit for your background/career goals
- You’ve taken a role with a company that has a more flexible work from home policy (or shorter commute, etc.)—particularly if you have a family or other reasons it would benefit you to be closer to or work from home
While a brief statement should suffice, use your judgement to decide whether it’s worth elaborating further. If you’ve spent a lot of time with the team, or you came through a personal referral, you may feel it’s appropriate to provide more details about your decision. If you do elaborate, do so because it helps the hiring team in some way (perhaps they’re not offering enough salary or they’re positioning the role in an unappealing way), not because you feel guilty for going with a different offer.
Maintain the relationship
The job market is a small world, regardless of your location or industry, so finish off your email or phone call with a mention of staying in touch in the future. Keep it open-ended and positive, which might look something like:
- One last thanks for their time
- That you hope to stay in touch as you really enjoyed meeting them
- That you look forward to seeing how the company grows
Again, it’s fine to keep this short and sweet, but don’t overlook the importance of a nice sign-off: You never know who you might work with in the future, so even though they’ll likely be disappointed that you dropped out of the process, you’ll want to leave a lasting positive impression.